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Involve end-users in planning for new system and departmental changes
No one has more experience with your phone system than the end-users themselves.
They can be an invaluable resource when you are contemplating Communication
Manager software upgrades or other phone system changes. Involving end-users in the
planning process will promote their loyalty and make your job easier in the long run.
Daily administrator tasks
Verify that the nightly unattended backup was successful.
Use list configuration software-versions, and check the date that the last
translation was saved to ensure backup was successful. If the date is not for last
night, the backup was NOT successful.
Change the nightly backup tape/disk memory or flash memory card.
Monitor system alarms and take corrective action.
Use display alarms to view errors that exceed thresholds for alarming.
Use display errors to view low frequency errors that do not exceed thresholds for
alarming.
Communicate with other administrators in your organization.
Consider maintaining a log of system changes to keep all staff aware of changes
made to the system. This log will also be helpful in identifying a system change that
may correspond to an increase in system problems.
Consider using display bulletin-board to leave messages for other administrators.
Use list history to determine if other login id's have made changes to the system,
as well as the date and time the changes were made. The report shows the last 500
changes made to the system and who made them.
Check security violation reports for login, remote access and ACA violations.
Use list measurements security-violations summary to get a snapshot view of
all security violations.
If the summary report reveals potential problems, use list measurements security-
violations detail to see if there were invalid attempts to enter barrier codes, station
security codes, authorization codes or logins.
Respond to end-user requests or Help Desk activities. For example, you may need to
add and move phones, troubleshoot phone problems, or change the system to
accommodate a new business need. See Communicating with end users.
Run daily and hourly traffic reports.
Note
These reports only contain 1 day's worth of data. If you do not run these reports
daily, you will miss data.
You can schedule reports so you do not have to run them every day. Here are some of
the reports you may want to access:
list measurements attendant (followed by group or position)—shows speed of
answer and total number of calls answered during the measured hour.
list measurements outage-trunk (followed by yesterday, today, or last-hour and
optionally followed by schedule)—shows the trunk group number and the trunk
group member along with the number of outages it had. If a trunk has a
questionable number of outages, use the status trunk x (where x is the trunk group
- 14-300610 1
- Issue 2 1
- February 2006 1
- Table of Contents 3
- Overview of the main screen 13
- Overview of wizards 14
- Setting up this product 17
- Adding a voice system 17
- Adding a messaging system 19
- Creating command shortcuts 23
- Using a shared system file 25
- Scheduling tasks 26
- Scheduling a task to run 26
- Using the Schedule tab 27
- Checking status 29
- Using the Status pane 29
- Using the History tab 33
- Managing performance 34
- Improving Grade of Service 34
- Administering voice systems 37
- Starting GEDI 37
- Starting Terminal Emulation 38
- Voice system components 39
- Role of the administrator 39
- Daily administrator tasks 42
- Weekly administrator tasks 43
- Monthly administrator tasks 44
- Other tasks 44
- Command language and syntax 44
- Working with end users 46
- Preparing end-user training 47
- Delivering end-user training 49
- System add ons 52
- Understanding the dial plan 53
- Displaying your dial plan 54
- Modifying your dial plan 54
- Adding extension ranges 55
- Adding feature access codes 56
- Setting up phones 58
- Adding new phones 58
- Adding a fax or modem 62
- Using an alias 64
- Customizing your phone 64
- Upgrading phones 65
- Changing COR values 67
- Changing COS values 67
- Managing phone features 68
- Changing feature parameters 68
- Creating pickup groups 68
- Creating coverage paths 69
- Routing outgoing calls 72
- World class routing 72
- Overriding call restrictions 74
- ARS Partitioning 75
- Preparing to add a trunk 78
- Adding trunk groups 79
- Night Service 81
- Setting up night service 81
- Announcements 82
- What is an announcement? 82
- Adding announcements 82
- Recording announcements 83
- Deleting announcements 84
- Hunt groups 86
- What are hunt groups? 86
- Setting up hunt groups 86
- Setting up a queue 87
- Call distribution methods 89
- What are vectors? 90
- Writing vectors 90
- Diagnosing a vector problem 93
- Voice system reports 94
- Using report scheduler 94
- Analyzing report data 94
- Using attendant reports 94
- Using trunk group reports 94
- Call centers 97
- What is a call center? 97
- Planning a call center 97
- Setting up the call flow 97
- Testing the system 98
- Monitoring your call center 98
- Viewing system capacity 99
- Enhancing an ACD system 99
- Printing button labels 102
- Exporting unused port data 108
- Exporting Native Names 112
- Importing Native Names 113
- Messaging Systems 114
- Security 115
- About system security 118
- Using Native Names 119
- Using Native Name 119
- Entering Native Names 120
- Troubleshooting 123
- Access denied 123
- ASG is enabled 123
- ASG is not enabled 123
- Cannot open serial port 124
- Command Timed Out 125
- Connection lost 127
- Corrupt data received 128
- Data is locked 128
- Device does not exist 128
- General communications error 129
- Incorrect device 129
- Incorrect login 129
- Invalid password 129
- Modem initialization error 130
- Network connection failed 130
- No carrier 131
- No dial tone 132
- No Ports available 132
- Password has expired 132
- Serial port does not exist 133
- Remote reset 133
- Serial port error 134
- Serial port is in use 134
- Too many users logged in 135
- Unknown response from device 136
- Voice system problems 137
- Keeping baseline information 137
- Backing up voice system data 139
- Checking voice system status 140
- Viewing the system status 140
- Diagnosing a problem 143
- Diagnosing modem problems 144
- Diagnosing printer troubles 144
- Solving call center problems 145
- Viewing error logs 146
- Clearing an error 148
- Alarm logs 149
- Reading the alarm log 150
- Clearing alarm logs 150
- Assigning alarm buttons 150
- Preventing alarms and errors 152
- Busy Verify 155
- Facility Busy Indication 158
- Facility Test Calls 158
- Trunk Identification 159
- Call Management System (CMS) 161
- Carriers 161
- Circuit pack 161
- Conversant 161
- Understanding trunks 163
- Contacting Us 164
- General Contact Information 164
- Before you call 164
- Technical Support 165
- Contacting us about training 166
- Giving us your feedback 167
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