Avaya CallPilot 4.0 Unified Messaging Guía de usuario descargar pdf (Pagina 21)

Creating and sending fax batch messages

To send customized CallPilot fax messages to multiple recipients you can use Microsoft

Word Mail Merge, and send your print job to the Nortel Fax Batch printer. You must be

familiar with Microsoft Word Mail Merge functionality to use this feature. Consult your

Microsoft Word documentation. Note that the CallPilot Fax Batch feature is only

available to CallPilot Desktop and Web users who install the Nortel Fax Batch Print

Driver.

To use Mail Merge with CallPilot, you need your main document (the file you want to

send to your recipients) and a data source document that contains recipient information

such as names and fax numbers.

Your CallPilot Desktop Messaging installation includes a sample Microsoft Word data

source named Data.doc and a sample Microsoft Word main document named

Sample.doc. Each of these are examined below to explain the batch fax procedure.

Accessing and modifying the example Data source document

The Data.doc file consists of a Microsoft Word table, organized in columns, with one row

for each recipient. The following column headers exist in the sample: ToFax, ToName,

DelReceipt, DelType, ToCompany, and ToPhone. These column headers can be

modified and deleted and new columns can be added. The column header names

serve as tags, which can be inserted into the main document, to customize the fax for

each recipient, or to direct CallPilot how to handle the fax.

1 Go to \Program Files\Nortel\CallPilot\fax directory and open the Data.doc file.

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Avaya CallPilot 4.0 Unified Messaging Guía de usuario Pagina 21